Precision in Every Paragraph, Turning Talk into Text: Your Minute Transcription Specialists
Optimize Your Meeting Minutes
Why are meeting minutes crucial? Often, companies assign the task of drafting minutes to staff members, diverting them from their usual responsibilities. Minute-taking is a specialized skill; when not executed correctly, it can squander the time and resources invested in a meeting.Â
Accurate minutes are indispensable for every gathering, serving as a valuable governance tool. They provide a precise record of discussions, decisions, and agreed-upon actions for future reference. Additionally, minutes lend structure to meetings, outline action plans, track progress, and offer legal protection to the organization and its governing body. Did you know that minutes can serve as legal evidence? Given that minutes are discoverable documents, maintaining accurate records of discussions and decisions is prudent for any business.Â
The Companies Act 71 of 2008 mandates companies to keep minutes of board and committee meetings, including those of the Board of Trustees as stipulated in the Trust Property Control Act, 57 of 1988. Moreover, the CIPC requires companies to maintain their records, which encompass notices and minutes of shareholder meetings, resolutions adopted at these meetings, as well as minutes and resolutions from directorial, board, and audit committee meetings.
Trust Us
Every set of minutes undergoes a meticulous quality assurance process
- Initial draft production
- Comprehensive review and proofreading for content, accuracy, key terminology, spelling, grammar, formatting, and layout, including necessary amendments
- Final quality review to address any minor adjustments
- Following the completion of the client-ready draft minutes, we prepare a task list or schedule detailing matters arising from the meeting.
We're serious about information security
Information security is paramount to us. Therefore, we ensure that all sensitive and confidential data are stored securely in a protected database, inaccessible to unauthorized individuals. Our minute-takers are bound by strict non-disclosure and confidentiality agreements to safeguard client information.
